The EAI Member Gallery is online until further notice. DO NOT send artwork. You are responsible for shipping sold work to the buyer, and you will be reimbursed the shipping cost. For special exhibitions, we will indicate whether you will be shipping work to EAI/Museum of Encaustic Art.
EAI ONLINE Member Gallery: Each artist-member of the Institute may submit one to two good quality jpegs (and information) for representation in the online EAI Member Gallery. You will not be shipping any member work to us for the online gallery. Click here for more information, and here to see the online EAI member gallery.
Please also remember that if you’ve sent work for the member gallery and we have posted it online, it must be available for sale. If you have sold a piece from your studio or another venue that you’ve also exhibited in the member gallery, please contact us as soon as possible so we can remove it from our gallery. You may then send us new jpeg(s) to replace the piece. You may also remove/replace the work we have showing for you at any time. Members may show one or two pieces of art at a time in the member gallery.
Before sending jpegs for work to show in the online EAI Member Gallery, your EAI membership must be current. If you are unsure, contact Adrienne Mehrens to verify your eligibility. When doing so, be sure all contact information we have on file for you is up to date. Click here to return to our membership application form.
COMMISSION FEES: The Institute’s Gallery showings are one of the most exciting benefits we can offer. Each artist retains 70% of the sale of their work, minus PayPal transaction fees (if applicable) for work sold from the EAI Member Gallery and EAI member-only exhibits. (For national juried exhibitions, open to both members and non-members, the commission is a 50-50% split of the sale price).
FOR SPECIAL-EVENT THEMED SHOWS AND JURIED EXHIBITIONS: The Institute will notify each member via email, as a “Call for Art,” and we will note whether the exhibit is online-only or an in-person exhibition, or a combination of both venues. The current Calls for Art are also posted on our website under the Event/Calls for Art tab. Please pay careful attention to the instructions and deadlines for these exhibitions. The deadlines are strict and important to adhere to, as artists’ names will be promoted through advertising. Themed and juried exhibitions will run for approximately three weeks and will be available for viewing during normal gallery hours and by appointment. Each show will be promoted with its own advertising, and member-artist mailing lists, and opening reception (whenever possible, barring Covid conditions/restrictions).
SPECIAL INFORMATION REGARDING SHIPPING YOUR WORK: If an exhibition requires you to ship your work to EAI/Museum of Encaustic Art, we suggest that you frame it (framed work usually presents better than un-framed work and does a better job protecting the edges of your work).
ALL artwork must be ready to hang with a secure wire across the back. No sawtooth hangers. Artwork without the proper means to hang it, will not be hung.
You are required to supply a prepaid return shipping label with any artwork you ship to us for the return of the work, if it has not sold – unless otherwise indicated. If a work is sold during the exhibition, the pre-paid shipping label will be returned to you. No exceptions. We are no longer storing paintings for members.
Be sure to document your work prior to sending it to us by taking a good quality photo(s). You should keep a copy of the image for your records, and it’s very helpful if you send us a copy as well. See the information we’ve put together with guidelines/tips on sending us images of your work.
When requested to ship work to EAI:
- ship to EAI office: 18 County Road 55A, Cerrillos, NM 87010
All shipped work must be ready for hanging, as noted above. In addition, please clearly label the back of each artwork with:
- Artist name
- Title of work
- Year completed
- Media used and substrate the piece is on
- Dimensions (with height first, then width x depth – if 3-d piece) in inches
- Price – when determining your retail sales price: The artist receives 70% of the sales price for work designated for the EAI Member Gallery and member-only exhibitions. For national juried shows (open to both members and non-members), the commission is a 50-50% split. Please remember to take into account any shipping costs, and the commission fee when determining your prices.
- You can write out this information and attach the paper securely to your piece, or you can find a label to download and attach by clicking here. We try to keep this page updated, if you need a label and don’t find one specifically made up for the show you are entering, contact us, or modify one of the labels provided.
Print the above information and adhere it securely to the back of any artwork sent to us. If your piece is small, then please write in ink the pertinent information on the back.
If you are shipping us a 3-D sculptural piece that does not hang, then put your name on the bottom of it. Include the needed information in your packing, and we will keep those in a file.
When shipping artwork, please note your name, title of the exhibition and artwork title on the outside of the box, this helps us to locate your shipping box when returning.
Just a reminder, nobody should track your art better than you. Please keep a detailed log of what you have sent us. If you wish to have a painting returned for any reason, give us plenty of time to get it shipped to you.
We encourage you to research proper shipping and handling for your artwork. We are not responsible for any damage due to negligent packaging. Notify us of the shipping date, the tracking number, and the carrier via email at Mehrens@eainm.com.
Please Note: March through December – We are open Tuesday through Sunday and are closed on Mondays. Shipping on that day will mean delays. If you are shipping a piece during January or February, please contact Mehrens@eainm.com first to arrange shipping.
IMPORTANT NOTE: in most cases, you will not be SHIPPING ARTWORK TO EAI/MoEA. You will only ship work to EAI if it is specified in the Call for Art, or we otherwise indicate the work should be shipped to EAI. The above information is listed only when conditions allow for an in-person exhibition and where noted in the Call for Art. Even when the COVID situation has eased, we suggest you contact us FIRST to verify whether you will be shipping work to EAI.